| Making a Reservation |
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1. How do I reserve my hotel room? |
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Making an online reservation with Sinhcafeasia.com is easy.
Just complete and send the reservation form making sure that you have given us your e-mail address and a valid credit card.
As soon as we receive your request we will contact your chosen hotel to confirm the reservation. It is our policy to reply to all requests within 24 to 48 hours (this time may be longer during high season, weekends, festival periods or special events).
Making a reservation through Sinhcafeasia.com requires payment with a credit card.
Please read our Deposit and Cancellation policy before making payment. |
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2. Do you have rooms available on XXX dates? |
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Due to our high volume of reservations, our consultants are unable to do individual availability checks for clients. We only perform hotel reservations. To make a booking, you must submit a reservation form and provide your credit card details. Then we will check availability with the hotel and revert. |
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3. I don't want to make a reservation online, what can I do? |
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You can reserve by phone or by fax : You can call our 24/7 call center or send us a fax using our form on any of our worldwide numbers : Please click here to see our phone and fax numbers |
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4. Can I make a reservation directly through the hotel? |
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The special rates listed are only available through our service. If you would like to make a reservation directly with the hotel you will need to contact them directly. |
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5. What if the hotel that I selected is not available? |
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You will be notified via an e-mail (within 24 to 48 hours after placing your order) and you will not be charged.
We will do our best to suggest to you an alternative hotel. |
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6. What is the latest time that I can make my reservation? |
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Even if we accept all bookings that are made on the check-in date, we can only garantee bookings made at least 2-working days (not including Sundays & Public holidays) before the check-in date (if the hotel has not already been fully booked). The earlier you book, the better chance you have to get a confirmed reservation. |
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7. How far ahead can I book? Can I book say 1 years in advance? |
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You can book 1 years in advance, but please ensure you remember you have made the reservation. During the reservation process, you will be offered to receive a reminder for your convenience (a month, 14 or 8 days prior checkin).
Note that your credit card will be charged when you receive your email confirmation. |
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8. Can I specify my room preferences (preferred floor, non smoking room,...)? |
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If special requests are accepted by the lodging, a section will appear on the Reservation Form to insert such requests and submit them to the hotel. The hotel staff will do their best to accommodate special requests. We cannot guarantee that your requests will be granted because they depend only on the hotel availability. |
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9. How do I make a reservation for someone else? |
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To complete a reservation for someone else, simply type in his or her name instead of yours for guest name. Use the billing address for the credit card you are using as the address. Don't forget to use your email address to receive your confirmation information. |
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10. What happens to my hotel booking if my flight is delayed? |
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Please inform directly the hotel as any additional or no charge will only depend on the hotel policy. |
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| Confirming a Reservation |
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1. What happens when I make a reservation? |
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Reservation requests will result in a new screen showing your booking status. Additionally, all reservations will be followed up within a few hours with emails to confirm your booking or suggest to you alternative solutions if the hotel has been fully booked. |
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2. What sort of acknowledgement will I receive when I book a hotel room? |
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When the booking is confirmed (by email and SMS if you request so), the payment will be processed.
A hotel voucher will be sent directly to the hotel which you made a reservation with.
You will also be able to print your reservation confirmation voucher, you may be asked to present to the front desk upon checkin. Generally, you only present your identification to the hotel reception when you check in. |
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3. What is a CONFIRMATION VOUCHER? |
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Once the room is confirmed, we will send you, by email, a confirmation voucher detailing all the reservation and price conditions. We invite you to make printout of this voucher to be kept and presented at the time of your check-in. Your voucher will be accompanied by a booking confirmation number; make sure to have it in hand upon arrival. |
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4. How do I know if my hotel reservation is confirmed? |
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We will send you a confirmation email. We can also send you a message by SMS (Short Message System) directly to your mobile phone if you request so during the reservation process.
This email will include a voucher containing the dates and details of your reservation . Note that the voucher attached to the mail must to be kept until you arrive at the hotel. |
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5. Do I need to confirm my booking with the hotel directly? |
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No. The Confirmation Voucher printed from the confirmation mail is all you need. |
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6. How long does it take to get a confirmation? |
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24 to 48 hours except for special cases (during festival periods, weekends, high season, or special events...). It may sometimes take only a few hours: we are trying our best to get back to you as soon as possible. |
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7. How do I check on my request for a lodging? |
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You can view your reservation status following the link included in the mails you have received or by clicking here. |
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| Changing/Cancelling a reservation |
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1. What is your cancellation policy for hotel reservations? |
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If you cancel the reservation :
= More than 7 days preceding your check-in date : you pay 5USD
( banking fee + administration fee )
= 7 days or Less preceding your check-in date : you pay 1 nights room charge
If your booking was for only 1 night then the full amount will be charged.
Any policies dictated by the hotel will always supercede those stated here. In such case our Customer Service Agents will of course inform you clearly and completely. Otherwise it will follow the cancellation policy.
Any Amendment will be charged for 10 % of the difference, in case the new amount is lower. |
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2. How about the Credit Cards Refunds? |
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Please note that refunds will be made in the form of a credit to your card account.
All credit card refunds will be processed in a timely manner. The refunds process is dependent on your billing cycle with the credit card company. Once the refund instructions leave our office it can take anywhere from 10-20 working days for the proceeds to arrive in your account.
For more information of the refund, feel free to contact our Customer service |
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| Children |
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1. Do children receive discounted rates? |
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The policy regarding child reductions varies from hotel to hotel. Where these discounts apply, they are passed on to you. This can be verified on the hotel booking detail screen where the booking total is confirmed prior to payment being taken. |
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2. How much is charged for children staying with their parents?
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Usually children under 12 years of age stay for free in their parent's room using the existing bedding. The age requirement differs depending on the specific hotel's policy. This may be listed on the Hotel Lodging page.
The general policy concerning room and breakfast charges for children traveling together with their parents or family is as follows.
Children more than 12 years of age: Any child this age is considered an adult by the hotel industry. Normal charges will apply both for the room and breakfast.
The child supplements will apply to children between the ages of 2-12 years (unless a different age range is specified). They only apply in twin or double rooms.
Child supplements will not be available if the child age is not specified at the time of booking and we will charge for three adults in a triple room if this information is not supplied.
Free cots for babies are only suitable for children under 2 years old. |
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3. Do hotels have minimum age requirements? |
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Please be aware that some hotels, foreign and domestic, may have minimum age restrictions or requirements when reserving a room. Please inquire with the hotel directly. |
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| Site Security & Privacy Policy |
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1. How safe are my credit card details? |
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For secure online payment, we use Secure Socket Layers (SSL) to ensure the privacy of the information provided to us. At no time are your debit/credit card details transmitted unencrypted over the internet. For further information, please refer to our privacy statement. |
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2. What do you do with my personal information? |
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We have the utmost respect for your privacy and security. We never divulge any information in our fully encrypted database account to anyone without your consent. Once you enter the reservations system to book a reservation, you are automatically taken into a secure booking engine that guarantees a safe and smooth transaction. We are very confident about the Internet security provided by Secure Sockets Layer protocol (SSL). The security features built into Internet Explorer, Netscape Navigator, and AOL, protect your Internet communications with: server authentication, privacy using encryption, and data integrity.
We take the issues of privacy and security very seriously. For peace of mind, please refer to our extensive privacy statement. |
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| Prices & Payment |
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1. Are the rates on your site per person or per room per night? |
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The quoted room rate is per room per night. The rate will reflect the number of persons you entered on the Search Form. It is for one person if you selected one person and it's for two people if you selected two people. |
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2. Are taxes included in the rate? |
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Yes. Taxes and service charge are included in our special Internet rates. |
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3. Are the rates the same for everyone? |
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Please note that rates quoted are only available for overseas guests and not permitted for local residents and citizens. Therefore, the hotel shall have the right to refuse OR reject the guests upon check-in if the guests are found out to be local residents and may be liable to pay a walk-in rate supplement upon check-in. |
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4. What credit / debit cards are accepted? |
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We currently accept the Visa and Mastercard credit cards. |
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5. My credit card number is correct, but it is not accepted. Why? |
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There are a few possibilities:
- Your card type is not accepted at the hotel.
- The card expiration date precedes the reservation date.
- You have reached your credit limit.
- There is a computer error.
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6. Why is the price different to when I last checked? |
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Apart from changes that may be made to reflect market conditions, the prices are shown in the currency requested by the user and these are subject to currency fluctuations. Therefore there may be slight variations in price on a daily basis that will reflect any movement in the currency exchange levels. Once a booking has been created however, the currency exchange rate for that booking is fixed as those at the booking creation date, even if further items are added to the booking. Most importantly, the prices include service charges, local taxes and in many cases breakfast.
DISCLAIMER : Please note that the published prices on Sinhcafeasia.com may change at any time without notice. |
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7. When will I be charged? |
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Once we have received your credit card details, we simply check from our bank, in order to guarantee / secure your booking. Until the hotel accepts your booking, no immediate charge is made. We will charge your credit card in US dollars for the hotel room only after having supplied you with a confirmed reservation. |
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8. Is there any fee using our booking service? |
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There is no charge, no fee to use our booking service for room reservations and, in fact, you will usually save a lot of money by booking at our special rates. |
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| Miscellaneous |
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1. How do I get to the hotel? |
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All hotels on Sinhcafeasia.com have a report that contains information relating to its location. It is your own responsibility to arrange travel to and from the hotel. |
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2. Is there a hotel shuttle service to/from the airport? |
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You can easily find different kinds of Limousine Car Service at any airport. We do recommend you to use this service since it is the cheapest which is always available.
Many hotels offer shuttle services to and from the airport. This may be listed on the Lodging Information page. If it is offered, there may be a charge by the hotel for this service but it is often free for hotels close to the airport. Besides, some hotels have their own transportation service for additional transfers in the city. |
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3. Is parking available? Free parking? Long-term parking? |
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Most hotels and vacation rentals offer free parking to their guests, although some may charge. Long-term parking is offered at the discretion of the property (often in conjunction with park and fly rates). This may be listed on the Lodging Information page. |
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4. What are the different room categories? |
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Generally hotels tend to place their bedrooms within four different categories :
Standard
Superior
Deluxe
Executive
The actual differences between the bedrooms varies from one hotel to another, with executive being the highest standard of room.
Single Room
A single room is designed to accommodate one person only. The room contains one single bed or twin bed.
Double Room
A double room is designed to accommodate two people only. The room contains one queen bed or king size bed or if not available a twin bed.
Twin Room
A twin room is also designed to accommodate two people only. The room contains two single beds or if not available a king size bed.
Family Rooms There are two main types of family rooms, as follows :
Triple Room
A triple room is designed to accommodate three people only. The room will contain either : One queen and one single bed
Three single beds
Please specify which option you require when sending your reservation form. Quad Room
A quad room is designed to accommodate four people only. The room will contain either : Two queen beds
One queen and two single beds
Four single beds Please specify which option you require when sending your reservation form. We can also assist you in seeking accommodation that can accommodate more than four people in a room. Please specify the number of people in your party when completing your reservation request form.
Note that all kinds of room category are on request and depend on room availability. |
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5. What is a Hotel Rating form / Review? |
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We also encourage you to send us a note upon your return from your trip and submit a Hotel review for the hotel(s) you stayed at. Your Hotel's Review will be shown at that hotel information page. |
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6. What are the check in and check out times? |
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Normal policy for hotels displayed on our web site is that check in time is from 2:00 PM (14:00 hrs.) and the check out time before Noon (12:00 hrs.). |
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7. Is breakfast included? |
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Yes, unless stated otherwise, all taxes and breakfast are included in the price. Effectively this means that the room rate quoted is the total price for the room, and taxes or service charge will not be added to your bill. |
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8. Can I have vegetarian food? |
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Just select your preference on the special request part of the reservation form. |
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9. Do you recommend a Travel Insurance? |
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We strongly recommend that all clients take out comprehensive travel insurance when making a booking.
We recommend that insurance covers loss of deposit and other monies through cancellation, loss or damage to personal baggage and loss of money, medical expenses, and additional expenses to cover hotel accommodation and rapatriation costs should any services need to be extended or curtailed due to illness or other insurance risk. |
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10. Who do I contact if I need help? |
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You can contact our Customer Service.
We are available 24hrs a day, 7 days a week. |
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11. What about the special discounts? |
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Our Special Internet Rates save you money. Because of the large number of lodging reservations we process, we are able to negotiate special rates with the properties directly. These rates are lower in most cases than the normal rates you could receive by contacting the property simply because of our buying power. To secure your reservation, we require up-front payment with your credit card. This ensures you have a room when you arrive so you are not "bumped" or "overbooked."
Booking a room with our Special Internet Rate gives you both savings and security. You can't beat that! |
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12. Where can I find information about the country I want to stay in? |
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Just check our Travel Information Section on Sinhcafeasia.com. |
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